iPhone is a symbol of success and a cool assistant in life. Indeed, it has everything you might need. But here, I won’t delve into the merits of the assistant Siri or the superb camera, instead, I’ll talk about tools for work. I'll discuss the best task planners for iPhones.
❗️ Mobile versions of planners typically do not encompass all the features found in their desktop counterparts. So, we'll only look at the features that made it into the iPhone apps.
WEEEK
WEEEK is a project management service and a comprehensive tool for all processes: working with tasks, documents, deals. That's all available in the web version of WEEEK. The iPhone app only includes the task planner.
Features in the iOS App
A single WEEEK account linked to an email allows you to access your current workspace and work with ongoing tasks and projects. Here you can set tasks, assign executors, set dates, add files and descriptions, set notifications, and priorities. You can view colleagues' to-do lists, switch between projects, and close tasks.
The display in the planner on iPhone is available in three formats: daily lists, weekly calendar, and Kanban board. To open Kanban, you need to select a specific board in the project.
It’s a handy pocket assistant for tracking notifications for tasks and projects — and the ability to quickly jot down a sudden idea or new task. I liked that I can review the list of tasks for the day while on my way to work. Plus, you can immediately attach photos and files to tasks directly from the phone.
Especially cool is the scrolling on Kanban — when moving from one column to another, the image doesn’t slip but stops: it's very convenient for controlling movement across the Kanban board, as many planners on the iPhone struggle with the board aspect.
Pricing
A team of up to five people can use it for free — up to seven projects and five boards per project, three funnels in CRM, and 100 documents. Paid plans start at $3.99 per user per month.
Discovered Cons
Currently, the iOS app does not include additional WEEEK services like Knowledge Base and CRM.
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ClickUP
ClickUP is a strong and aesthetically pleasing service with a comprehensive set of features. Let's see what's included in the iOS planner.
Features in the iOS App
Besides essential functions like setting tasks and assigning deadlines, you can quickly add a note, a memo, a document, or track time. You can view tasks in calendar or list mode. There are filters, search capabilities, notification settings, and access to help. The large purple button for quickly creating a task (or note, document) is very convenient. The app excels as a pocket planner. A thumbs up for the global search feature across tasks and documents!
Pricing
There's a free tier, but it has limitations on storage and the number of projects, although other features are available. Paid usage starts at $5 per user.
Discovered Cons
A downside is that the tap bar disappears when you are in a task card.
📱 Download the ClickUP app for iOS
Notion
Notion is a universal favorite. It's ideal for those who work in teams and need a collaborative workspace, as well as for personal use.
Features in the iOS App
All the features and capabilities of the web version! You can work with projects and tasks, receive notifications, see the history of recent changes, search for needed documents, projects, and data, and quickly create a note or document (even a table with formulas). The interface is very pleasant, the operation is fast, and there's a quick task creation button (or note), and a list view of projects and tasks—convenient for viewing on a mobile phone screen.
Pricing
Free with limitations on team size, version saving, analytics, and the number of queries to the AI. Prices start at $8 per user per month annually ($10 if paying monthly).
Discovered Cons
The Kanban feature functions awkwardly—when moving cards from one column to another, the screen position shifts to an empty space, making it necessary to search the screen to locate the board again.
📱 Download the Notion app for iOS
Asana
Asana is another legendary planner used by teams of various sizes for a wide array of projects.
Features in the iOS App
The iOS planner retains many features from the web version, which is impressive. Besides setting tasks with all necessary attributes, it maintains division by projects and portfolios and includes a Goals feature. This is great because, in essence, the mobile planner loses nothing compared to the web version. You can record tasks with your voice, add files from your phone, leave comments, and mark executors—offering a full spectrum of capabilities.
Pricing
Free with limitations on task display types, basic analytics, and security settings—but no limits on the number of tasks. Prices start at $10.99 per user per month when paid annually ($13.49 when paid monthly).
Discovered Cons
The tap bar is overloaded with too many icons, and the pricing is high.
📱 Download the Asana app for iOS
Wrike
Features in the iOS App
The iOS app is quite impressive, offering flexible task settings with attachments and files, and document management in a tree-like structure. It includes work with projects and project portfolios. Even on the iPhone, it maintains synchronization with Zoom, Gmail, Outlook, and so on. It allows full control over remote work or while traveling—making the transition between web and mobile versions seamless.
Pricing
Free only for a one-week trial period. After that, prices start at $13.80 per user per year for teams of 2 to 25 people.
Discovered Cons
There are issues with synchronization and lost tasks.
📱 Download the Wrike app for iOS
Microsoft To Do
Microsoft To Do is a very simple and minimalist planner: a pocket notebook for tasks, lists, and assignments.
Features in the iOS App
It allows task prioritization, creating to-do lists, setting notifications, and inserting dates for today, tomorrow, next week, or a specific day. This planner on iOS is valued for its simplicity—you don't need to figure anything out, just start creating lists, setting tasks, and writing notes.
Pricing
Free!
Discovered Cons
As a no-frills smartphone planner, it’s quite good, but it requires a Microsoft account.
📱 Download the Microsoft To Do app for iOS
Trello
Trello is a household name among planning tools.
Features in the iOS App
Tasks are presented in lists and on Kanban boards. Since the service is well-versed in boards, that's what I'll focus on. As I mentioned, this is a weak point for many smartphone planners, but Trello has handled it well. Each column fits one screen. Switching between columns and navigating the board is quite convenient—the focus is not lost. Also, all necessary artifacts can be attached to a task: images, attachments, labels, comments. It's great that there's filtering by status and task date search!
Pricing
Free with limited features—beyond that, Trello offers four pricing tiers starting at $6 per month ($5 with annual payment).
Discovered Cons
Frankly, the interface is somewhat clunky compared to other planners in this review.
📱 Download the Trello app for iOS
Todoist
Features in the iOS App
You can set tasks with priorities, labels, tags, descriptions, and add subtasks. Impressively, the app retains an activity log for each task, allows you to copy a link to the task itself, and features overdue markers and automatic rollover of unfinished tasks to the next day. There's also project categorization. A convenient feature is the large quick task creation button, positioned on the screen right under your thumb.
Pricing
Free with some limitations on features, such as the number of projects, reminders, and guests. Prices start at $4 per month with an annual subscription ($5 monthly).
Discovered Cons
Not very suitable for managing complex projects—though it works well as a daily planner.
📱 Download the Todoist app for iOS
TickTick
TickTick is a wonderful and simple planner that performs its functions very well.
Features in the iOS App
You can create tasks and view them on a weekly calendar. Within the calendar, you can customize viewing options—select tasks assigned to you or all tasks at once, and toggle the display of completed and recurring tasks. A cool feature allows you to set dates and priorities for tasks in a separate window without a list. Tasks are created by pressing a large, standalone button. You can attach a priority, set a date, and make a list within a task. The calendar is available in list form, and for day, week, month, and the next three days.
Pricing
Free with limited features. Another option is to pay $2.79 per month or $27.99 per year, which gives access to the calendar, subtasks, lists, filters, and more.
Discovered Cons
The biggest inconvenience here is that tapping on a completed task can easily reopen it.
📱 Download the TickTick app for iOS
Any.do
Any.do closes out our top ten iPhone planners—a cool, handy daily organizer, though it doesn't offer much beyond that.
Features in the iOS App
The home screen lists sections by projects. For example, you can create separate projects with lists and tasks for personal and work-related matters. Inside a project, the tap bar disappears, and a list of weekdays, typically collapsed by default, appears. A marker indicating the number of tasks for each day suggests what’s inside. Tasks can only be created with a description, priority marker, and subtasks. You can also set reminders, including recurring ones. As a business planner, this app on iPhone is somewhat weak, but it's quite suitable for personal planning.
Pricing
There is a free trial period for all features, but it’s suitable for personal use even without payment. Afterward, prices start at $2.99 per month.
Discovered Cons
Aggressive upselling—prompting payment right away, even before you've had a chance to test it thoroughly. Inside the projects, there are two tabs: "My List" and "Workspaces." The purpose of the second tab was unclear to me.
📱 Download the Any.do app for iOS
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