8 Best To-Do List Apps in 2025

We all make lists in a column to not forget anything—this is the first step of many time management techniques. Lists help prioritize using the ABC and 1-3-5 methods, set goals according to SMART, and conduct time-boxing.

During a call, it's easier to jot down ideas and thoughts in a list, and then decompose, assign a date, and apply other techniques to turn a quick note into a smart task. Finally, often it's simply a to-do list that helps plan the day and not forget to buy milk for home.

Well, digital To-Do List applications are the modern replacements for notes on the fridge, stickers on the monitor, and notepads. This text is about the best eight of them.

How to Properly Choose a To-Do List App

As creators of digital products, we believe that a to-do list app is better than a notepad. And here's why:

It's always at hand and accessible from various devices
It won't get wet, burn, or get lost (unless along with the phone, but then you'd have bigger problems)
It's eco-friendly

Here are our main criteria for choosing an app:

Must have checklists. If not, what's the point of making to-do lists?
The app is simple and intuitive, lists are created instantly
Works seamlessly across all devices—so you can make lists on the go and stay in touch with them

Let's evaluate different services with these criteria.

WEEEK

WEEEK is a multifunctional and concise service. The first thing that opens in the mobile app is precisely the task list. It can also be turned into a Kanban board or a Gantt chart. Each task can be tagged with a deadline and priority, add a detailed description, and assign a responsible person. It's possible to assign a pool of tasks to a specific person at once if you filter the space by the required performer.

Mobile apps are available for iOS and Android. The free version is sufficient for personal use, for advanced features you can update to paid plans from $3.99 per month.

Pros of WEEEK:

List mode tasks immediately create a ready-to-use to-do list
Subtasks can be added to tasks, offering another variation of a to-do list
Checklists can be made in task descriptions
Checklists can also be made in Knowledge Base documents

Cons of WEEEK:

The mobile app on iOS often has glitches, and there is currently no access to the Knowledge Base

Microsoft To Do (Wunderlist)

The application from Microsoft emerged from the ruins of the famous to-do tracker Wunderlist, which Microsoft acquired five years ago. On the bright side, the same team that worked on its predecessor continues to develop the app. Tasks can be marked as important, and the "My Day" list is composed of scheduled tasks and those that can be assigned in the calendar by other users of the corporate application.

Microsoft To Do is available for iOS and Android. It's all free.

Pros of Microsoft To Do:

Has all the functions of to-do lists
Free application
Synchronizes with Siri and Apple Watch
Synchronizes with other Microsoft services, such as Outlook

Cons of Microsoft To Do:

Difficult to understand how to assign tasks to another person
Limited tags
The app is slightly more than a To-Do List, but still lacks sufficient features for project management

Notion

Notion is renowned for its plethora of features—it allows for note-taking and project management. Naturally, it includes a to-do list feature as well. It can be customized as a board, list, table, and you can add tags and deadlines, enable reminders, and assign tasks. It's everything needed for teamwork or personal use.

Notion is available for iOS and Android. There's a free version, and a Pro version priced at $4.99 per month or $47.99 per year.

Pros of Notion:

The service itself is a huge plus
Multifunctional To-do List—it can be synchronized with projects and used for teamwork

Cons of Notion:

In my opinion, the service is overloaded with useful information, and it's often not obvious how to use the tabs
Somewhat glitchy on Android

Google Tasks

Enthusiasts of Google products are likely familiar with Google Tasks. It's convenient to use in conjunction with other Google services—synchronizing with the calendar and Google Meet. Here, tasks are divided into lists, and you can add a deadline and reminders, and a cool pop-up appears after completing all tasks for the day. However, you can't assign a task to another user—the app is linked to email, so it's suitable only for personal use.

The app is available for iOS and Android. Free.

Pros of Google Tasks:

Free application
Ability to add subtasks and descriptions
Quick creation of to-do lists and tasks for the calendar

Cons of Google Tasks:

No checklists
No tags

Google Keep

One might think it's a twin brother of the previous app, but Google Keep is different. Tasks can be noted in any desired way: simply with text or with a photo, drawing, audio note. The background color of the task list is changeable—and the lists turn into a field of colorful sticky notes.

The app is available for iOS and Android. Free.

Pros of Google Keep:

Checklists, plain text, and pinning notes are available
Customizable note appearance
Synchronization with other Google products
Co-authoring feature available

Cons of Google Keep:

Notes can blend into one another or get archived—making them difficult to find
Chaos is inevitable sooner or later
By default, tasks are set without specific time and date

Evernote

A famous app for creating to-do lists, checklists, notes, lists of tasks. Notes can be created using templates, for example, a note categorizing tasks by type or a prepared document. Tags are available. You can upload video and audio content, images to the app. There are shortcuts, allowing for the creation of a personal library of to-do lists, recorded ideas, lists of tasks.

The app is available for iOS and Android. Several plans from €8.33/ month. There's also a free plan, but it comes with a lot of restrictions.

Pros of Evernote:

Pleasant interface
Templates for quick note creation
Capable of managing large projects

Cons of Evernote:

Expensive! 300 rubles a month for notes and checklists seems a bit much

Remember The Milk

A veteran of the to-do movement! The app offers a standard set: task list, calendar, and tags. You can add contacts and share tasks, create "smart lists," and write short notes. The Pro version allows for subtasks, synchronization with Outlook, adding as many contacts as desired, and using unlimited storage.

Available for iOS and Android. There's a free version and Pro for $49.99 per year.

Pros of Remember The Milk:

Simple navigation
Pleasant appearance
Geotagging feature—for meetings and trips

Cons of Remember The Milk:

Subtasks do not duplicate the time and date from the main task, need to be assigned separately
The theme cannot be changed: it's traditionally blue

Todoist

Last but not least: the great and wonderful Todoist, specifically created for task lists. The service continues to evolve and create subsidiary products, but remains a minimalist online task list with tags, filters, and prioritization. Ideal for both team and personal use.

Available for iOS and Android. Free access and a Pro version available for $4 per month.