Top 10 Task Planners of 2025

Notebooks or Moleskine organizers are stylish, but the 21st century has its own rules. To keep up with the fast pace, you need reliable helpers. Which ones? Task planners, of course, and electronic ones at that. Let’s explore the most convenient ones of 2025. Here’s my personal top task planners with a brief overview.

📌 A task planner is a program that helps manage work and personal tasks.

All planners share basic functions such as listing tasks, setting dates, and assigning responsibilities. But the quest for user convenience brings a variety of features. Let's dive into these details.

WEEEK

WEEEK is a project management service that goes beyond a simple task planner—it's an intelligent system. It includes a Knowledge Base for storing important documents, CRM for client interaction, and Analytics for performance reports. Think of it as a combination of Trello, Notion, and CRM in one.

What I liked about WEEEK

Intuitive interface. Easy to navigate.
Five task view formats. Kanban board, Gantt chart, list, weekly and monthly calendars.
Customization. Light and dark themes, project color labels, profile avatars.
Notifications. Sent to email, Slack or Telegram.
Free trial period. Access to all features and a free plan with limitations.
Video tutorials explaining how to use WEEEK.
Fast support in English and Russian through email or Telegram.
Calendar integrations. Syncs with Apple, Google and CalDav calendars.
Tagging system. Useful for finding specific tasks within a project.
Frequent updates.
Pomodoro and meditation timers.

WEEEK Pricing

Free. Up to 7 projects, 5 boards per project, 3 CRM funnels, 100 documents in the Knowledge Base, up to 5 team members
Lite. For teams up to 10 people, starting at $3.99 per user per month. Ideal for those handling more than 7 projects. Unlimited boards, projects, and documents, up to 10 CRM funnels
Pro (most popular). From $5.99 per user per month. Allows private boards and projects, file approvals, and guest invitations
Business. From $7 per user per month. Includes all Pro features plus project portfolios

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS

🔴 Cons of WEEEK. The multitude of features can be overwhelming. While they strive to explain everything, mastering all the nuances takes time and practice.

Trello

Trello is one of the most well-known task planning applications. It excels at visualizing workflows and simplifying them, and it is particularly famous for its Kanban boards. Unlike some other programs, Trello does not offer a wide array of advanced features.

Features of Trello

Simple interface. Ability to change the background of the workspace and upload custom stickers.
Flexible task management. Labels, attachments, comments, checklists, and more.
Email notifications.
Integrations. Works with Google Drive, Slack, Gmail, and other programs and applications.
Trello community. Social media presence where users can seek help from developers and other users.
Ready-made solutions. Various team templates and plugins.
Free version. Offers Kanban boards and cards (file storage). Tables, calendars, and maps are available only in paid plans.

Trello Pricing

Free. Suitable for personal use and small teams.
Standard. $6 per month ($5 with annual payment). Provides access to unlimited boards and saves requests.
Premium. $12.5 per month ($10 with annual payment). Includes access to Calendar, Tables, and Timeline. One-month free trial available.
Enterprise. $17.5 per month per user. Access to public boards, unlimited workspace, and attachment permissions.

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS

Notion

Notion is more than just a task manager. It allows for project planning and management, but it can also be used as a knowledge library, database, or blog foundation. People use Notion to create resumes, portfolios, job listings, and public documentation. It’s a versatile assistant for both work and life.

What makes Notion great

Beautiful website and intuitive interface.
Incredibly flexible task and data management. You can calculate, link, and analyze information seamlessly.
Multiple data and task presentation options. Table, Gantt chart, Kanban board, lists, text, and more.
Flexible task labeling system.
Embed various frames within documents. Images, videos, links, layouts from other services, and much more.
Powerful text editor. Includes fine formatting and error checking.
Active and developed community with good support.
Many templates and integrations with numerous programs.
Key update: built-in AI. Now you can use AI functions within Notion.

Notion Pricing

Free. Full usage with limitations on team collaboration, 7-day page history, up to 10 invited guests, basic page analytics.
Plus. $8 per user per month with annual payment ($10 with monthly payment). 30-day document history, up to 100 invited guests.
Business. $15 per user per month with annual payment ($18 with monthly payment). 90-day document history, advanced document analytics, personal templates, up to 250 guests, PDF document export.
Enterprise. Custom pricing with advanced workspace analytics, unlimited document version history, and more.
OpenAI Subscription. $8 per user per month with annual payment ($10 with monthly payment).

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS
Notion Web Clipper extension for saving browser data with one click

🔴 In my opinion, Notion is perfect. The only downside is that it can be quite expensive, especially with the additional cost for AI features.

Asana

A very powerful planner. It’s a popular and flexible tool that holds a significant place in the market. It’s hard to find something you can’t do in Asana when it comes to task planning.

Features of Asana

Flexible task management. Labels and tags, subtasks, comments, mentions, attached files, text editor, and task linking. In short, a full range of capabilities.
Convenient navigation. Easy to browse tasks and projects, with a separate tab to view all attached files.
Separation of workflows. There are sections for tasks, projects, portfolios, and workspaces with other users.
Goal setting and monitoring. You can set goals, monitor progress, and view reports on employee workload and completed tasks.
Automated workflows based on trigger events.
Visual representation. Tasks can be viewed as lists, calendars, boards, or Gantt charts.

Asana Pricing

Free. Limitations on task view types, basic analytics, and security settings, but no limit on the number of tasks. Suitable for personal use and small teams.
Premium. $10.99 per user per month with annual payment ($13.49 with monthly payment). More view options, advanced reporting, and enhanced security.
Business. $24.99 per user per month with annual payment ($30.49 with monthly payment). More advanced analytics, enhanced security settings, flexible workflow customization, and various display options in projects and portfolios.

📲 Available Versions

Browser version
Web app for Windows and macOS
Mobile apps for Android and iOS

🔴 Asana is a very powerful planner, but it can be quite expensive. Additionally, as far as I know, if you miss a payment, the program freezes until you pay.

Wrike

Wrike is a popular international project management service. It generally mirrors the capabilities of other well-known time management applications by automating processes, offering Kanban boards, tables, and Gantt charts, and tracking deadlines and schedules.

What I like about Wrike

Pleasant and simple interface. Includes tasks and subtasks, comments, file attachments, and tagging of assignees.
Convenient priority and status labeling system.
Unobtrusive onboarding. Offers both brief and detailed instructions.
Email notifications.
Integration with numerous services. Such as Zoom, Gmail, and Outlook.
Extensive support section. Ready-made answers to questions and a large support section.
Customizable work schedules. Allows you to set and monitor the work schedule of each team member and the entire team.
Event scenarios and automation through integrations.

Wrike Pricing

Free. One-week trial period with limited usage afterwards.
Team. $13.8 per user per year. For 2 to 25 users. Does not include individual work schedules, real-time report creation, or integration with many services.
Business. $24.8 per user per year. Includes features from the Team plan, plus branding elements, work schedules, ready-made task panels, and widgets.
Enterprise. Custom pricing. Suitable for large teams.
Pinnacle. Custom pricing. Offers advanced tools and robust analytics for the most complex tasks.

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS

🔴 Wrike is a very flexible task planner with very few downsides. However, a significant drawback is the short trial period, after which the program cannot be used for free.

Todoist

Todoist is an excellent planner, very user-friendly, and particularly good for creating and managing checklists. Another one of my favorites!

Features of Todoist

Extremely clear interface. Completing a task triggers a celebratory animation, which is a nice touch.
Reward system – Karma. Completing tasks earns points, increasing your Karma.
Integrations with programs and systems, such as Gmail, Outlook, Google Calendar, and Microsoft Teams.
Active social media. The most active presence is on Twitter. User feedback is collected through the website and the app.
Email and push notifications.
Update announcements on the website. There is a roadmap available.

Todoist Pricing

Free. Has some feature limitations but is ideal for personal use. The available options are quite sufficient.
Pro. $4 per month with an annual subscription ($5 per month for monthly). The paid plan includes reminders, the ability to upload files up to 100 MB, and add up to 25 guests to a project.
Business. 30-day free trial period. After that, $6 per user per month. Suitable for large teams, includes roles for administrators and participants, and shared inboxes.

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile app for iOS and Android
Apple Watch app
Browser extension

🔴 It’s hard to find flaws in Todoist, but I tried. Visualization is limited to list and Kanban board formats. Navigation can be inconvenient at times, such as the non-obvious use of hotkeys and the inability to transition from the browser extension to the web version.

TickTick

TickTick is a smart planner that handles tasks efficiently. Its basic set of functions includes planning, task setting, employee assignment, deadline tracking, notification and reminder settings, and task prioritization.

Features of TickTick

Very simple interface. Resembles a basic electronic diary, with fewer options than some other apps.
Convenient deadline assignment system. Tasks can be scheduled with a single click without needing to open the calendar.
Tagging system and prioritization. Tasks can include attachments and even have the option to decline completion.
Customization options. Playing with colors and avatars is available only in the paid version.
Planning modes. Daily and weekly lists, as well as calendar views.
Internal reward system for completed tasks, habit tracker to monitor progress.
Built-in Pomodoro timer and mini-calendar.
Notifications via email and within the app.

TickTick Pricing

Free. Offers many features, though the paid plan provides more.
Premium. $2.79 per month or $27.99 per year. Includes calendar, subtasks and lists, filters, increased storage, more participants, advanced search, and activity history.

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS
Apple Watch app.

🔴 Updates are not well-announced, and social media is underdeveloped. Additionally, it’s particularly inconvenient to enter subtasks and detail tasks, as these options are hidden under an additional button and require some digging to access.

Singularity App

Singularity App is a versatile Russian task manager designed to help you stay organized and productive. It is ideal for managing daily tasks, setting goals, and keeping track of both personal and professional activities.

Features of Singularity App

Comprehensive task management. Includes tasks, subtasks, and project management, with options for prioritization and tagging.
Intuitive interface. Simple and easy to navigate, resembling a digital planner.
Flexible planning options. Allows for daily, weekly, and monthly planning with customizable views.
Smart notifications and reminders. Keeps you updated on deadlines and task progress.
Integration capabilities. Connects with various calendars and third-party applications.
Collaboration tools. Facilitates teamwork with shared projects and task assignments.
In-depth analytics. Provides reports and insights into your productivity and task completion rates.
Regular updates and support. The app is continuously improved based on user feedback, with active support available.

Singularity App Pricing

Free. Basic features suitable for personal use with limitations on advanced functionalities.
Premium. $4.99 per month with an annual subscription, offering full access to all features including advanced project management, unlimited task views, and priority support.

📲 Available Versions

Browser version
Web apps for Windows and macOS
Mobile apps for Android and iOS

🔴 The free version has limited features, which may not be sufficient for more complex project management needs.

Microsoft To Do

Microsoft To Do is a robust task management application that integrates seamlessly with other Microsoft services. It is ideal for organizing daily tasks, setting reminders, and staying productive across both personal and professional activities.

Features of Microsoft To Do

User-friendly interface. Clean and simple, making it easy to navigate and use.
Task management. Allows creation of tasks and subtasks, with options for setting due dates, reminders, and priority levels.
My Day feature. A daily planner that helps you focus on the tasks that need to be completed today.
Integration with Microsoft services. Syncs with Outlook, Microsoft Teams, and other Office 365 applications for a cohesive workflow.
Cross-platform availability. Ensures access to your tasks from any device.
Smart suggestions. Provides intelligent task suggestions based on your habits and deadlines.
Collaboration. Share task lists with others for better team collaboration.
Customizable themes. Personalize your experience with various theme options.

Microsoft To Do Pricing

Free. Fully functional with all features available. It’s suitable for both personal and professional use without any subscription required.

📲 Available Versions

Browser version
Desktop apps for Windows and macOS
Mobile apps for Android and iOS

🔴 May not be as useful for those who do not use other Microsoft applications. Also, it might not meet the needs of users looking for advanced project management features.

Any.do

Any.do is a convenient organizer. It helps you manage to-do lists, set and complete tasks, and stay on top of your goals for the day, week, or month. It’s perfect for quickly jotting down a list of tasks and evaluating all your activities at once.

Features of Any.do

Project sheets system. Allows you to keep work and personal tasks separate.
Task tagging by priority. Includes a reminder system and the ability to move tasks with one click.
Daily and weekly planning. The app takes on the appearance of a Kanban board.
Voice command recognition.
Integration with Google, WhatsApp, Microsoft Teams, and other applications.
English-language support service, blog, and social media accounts.
Updates are lightly covered.
Beautiful interface. Quite clear and user-friendly.

Any.do Pricing

Free. Great for personal use, though it has many limitations.
WhatsApp Reminders. A plan that integrates with the messenger, costing $2.99 per month.
Premium. $5.99 per month with an annual subscription, includes the full set of options.

📲 Available Versions