12 best task managers in 2023

There are more and more project and task management systems, so it becomes more difficult to choose among them that suits you and your team. In this article I will talk about the best task managers that I managed to use, their advantages and disadvantages.

For all the time I have been working in digital, I have had the opportunity to get acquainted with various services for both personal planning and teamwork. It was not always possible to stick to only one planner for a long time - for various reasons I jumped from one to another. And choosing the right task manager is super-important in order to work comfortably and harmoniously in the future.

Let's get the terms straight:

Task Manager is an application that helps you control tasks and keep track of deadlines, unload a bunch of information from your head so that you don’t forget about anything and don’t burn out. Some are optimal for collaboration, others for personal use, and others are ideal for both.

So, let's take a look at the best task managers that I advise you to take with you in 2023.

WEEEK

Available:

When I came to the project, my eternal search for that same task manager ended. Because I found everything I needed in WEEEK: a calendar, kanban boards, flexible notifications. And this could be enough, but working with the service is made even more comfortable by the pomodoro timer, subscriptions to tasks, the ability to choose a dark theme and integration with the services I need the most. About everything in order.

With WEEEK you can:

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Apple Reminders

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Free, but not the most functional task manager developed by Apple. All it has is setting tasks and sending notifications, which is convenient for personal planning. But the possibility of collaboration and other complex functions are not here.

You can:

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Rates: Is free.

Trello

Available:

Trello is one of the most popular task managers. It can be used personally and as part of small teams. For large companies, it is simple. The basis of Trello is kanban boards with the ability to set deadlines and move cards from one column to another.

Trello functionality varies by plan. Using the free one, you can only use kanban boards. In paid versions, other ways of organizing projects are also available - in the form of panels, maps, tables, chronologies, calendars (but more on this in the tariffs).

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Todoist

Available:

Organize, plan, execute. Pleasant and simple, Todoist will be a great helper. Set tasks on the calendar or distribute directly to projects. Various ready-made templates will help you quickly create new workspaces.

This is a gamified task manager. It has karma points, which are awarded for the efficient and timely execution of tasks, as well as the use of additional useful features. For failures of deadlines, points, on the contrary, are removed - it’s not necessary like that.

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Rates:

Free - 5 active projects, up to 5 employees per project, adding files no larger than 5 MB

Pro - 229 rubles per user per month for an annual subscription, 299 rubles for a one-time subscription for a month. 300 active projects, up to 25 employees per project, files no larger than 100 MB.

Business - 329 rubles per month per user for an annual subscription, 399 rubles for a one-time subscription for a month. 500 active projects per participant, up to 50 employees per project, files no larger than 100 MB.

WorkZen

Available:

Task manager from MTS. Everything you need and nothing more. Allows you to gradually transfer tasks from “Start” to “Done” and even to “Someday”. But it's better not to go there.

Here you will find a scheduler, and also a compact CRM that allows you to register deals and maintain a client base. The task manager interface is minimalistic, the workspace has kanban boards, lists, and a calendar. When creating tasks and cards, you can attach a client profile, item and amount to them.

If you were looking for a concise and convenient task manager with CRM, perhaps Work Zen is exactly what you need.

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2 projects in one workspace are available for free.

A Gantt chart, the ability to manage up to 7 projects in one space, as well as analytics will be available to you for 2,150 rubles per month.

No restrictions on the number of projects, integration with mail, Tilda and VK - 6,500 rubles per month.

TickTick

Available:

The developers have carefully thought out the ecosystem of the TickTick task manager. It implements only what is needed for task management, so it is optimal for small teams and personal use.

In TickTick you will find a convenient sorting system: you can sort tasks by tags, title, creation time, kanban board, list, and priority. A notepad and a habit tracker are provided, tools with which you will introduce something new and useful into your life.

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The developers offer a free and premium version. The latter includes white noise, a news feed and a fully functional calendar. All this beauty for $27.99 a year.

Any.do

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Any.do is a cross-platform task manager: it can even be installed on an Amazon smart speaker and Apple watch, it works with Google Assistant and Siri. WhatsApp integration is also implemented, thanks to which you can import tasks from the task manager and set up sending notifications to the application. There is a smart shopping list with automatic sorting of the latest ones. What's more, Any.do lets you upload recipes to lists and then share them.

You can:

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Rates:

Free - basic version;

WhatsApp Reminders - $2.99 ​​per month. To generate with whatsapp;

Premium - $5.99 per month with an annual subscription. All functionality is in your hands.

Wrike

Available:

Wrike is not just a task manager - it is a multifunctional platform designed for project management. For personal use, you may find it too cumbersome, but for large companies and processing a significant number of projects, it fits perfectly.

The main advantage of Wrike is the ability to fine-tune the set of parameters. For example, you can completely customize Wrike for yourself - automate several frequently repeated processes and much more.

You can:

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Rates:

Free up to 5 projects.

Professional level that gives access to the main features of Wrike: $9.80 per team member.

Business rate, which includes thin-customize platforms, unlimited members: $24.80 per person per month.

A number of corporate-level tariffs with their own prices.

Bitrix24

Available:

You can use this tool both as a regular task tracker and as a full-fledged CRM. Versions for large companies allow you to automate your business, conduct end-to-end analytics, connect online stores and other sites.

In Bitrix24, you can create tasks in lists, kanban boards, a Gantt chart, and a calendar. For ease of use, there are standard templates for any projects and processes. Grouping tasks according to the degree of responsibility and involvement - “instructed”, “observe”, “do”, “help”.

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Version with unlimited number of users, CRM and many other goodies: free. There is a 5 GB limit.

Versions with the number of users from 5 to infinity and varying functionality: from 1,743 to 8,393 rubles per month.

flowlu

Available:

The Flowlu project management system can also be used as a simple task manager. Organize your thoughts with kanban boards. Turn on reminders so you don't forget anything important. Chat online with the team. Manage finances, issue invoices and use convenient online payment. And that's not all.

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Access:

Organize processes and collaboration with the cloud service from Yandex. A wide range of opportunities for any business: from small to large. Design features of Yandex.Tracker allow you to cope with any workload and a large amount of tasks.

Create a task, structure the work, analyze, plan. Use Agile and set up automation. Everything you need to work efficiently is in one place.

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Jira

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Jira is a development tool for agile teams. It is designed to help developers plan, track, and release software.

If you are not a developer, but just looking for a convenient and functional task manager, Jira has everything you need. Make lists of tasks, distribute them among team members. Lead discussions and track progress. Set up notifications and don't miss anything important.

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